What documents you need to provide us

If you haven't studied with us before you may need to provide us with verified proof of your identification when you enrol to confirm your legal name and residency status.

When to provide verified identification documents

You need to provide us with verified proof of your identification if:

  • You haven’t studied with us before or given us a National Student Number.
  • You are an existing Open Polytechnic student and your legal name and/or residency status has changed since you last enrolled.

You don’t need to provide us with verified proof of your identification if:

  • You haven’t studied with us before, but you have given us an active National Student Number.
  • You are an existing Open Polytechnic student, and your legal name and/or residency status has not changed since you last enrolled.

If you’re not sure whether your National Student Number is active, contact us

What we need from you

We need to see a verified copy of at least one of the following documents to confirm your legal name and residency:

  • Birth Certificate (with place of Birth stated as New Zealand, Cook Islands, Tokelau, Niue, or Australia)
  • New Zealand Passport
  • Overseas Passport (with NZ Residency stamp)
  • Marriage Certificate (If you have changed your name from your Birth Certificate or Passport)
  • Deed Poll Declaration (If you have changed your name by Deed Poll)
  • Certificate of Citizenship for New Zealand.

If you are NOT a New Zealand Citizen or New Zealand Resident, you will need to post the verified photocopy to us. We can accept a scanned and emailed copy of verified documentation from New Zealand Citizens or New Zealand Residents.

Please do not post or courier original identity documents to us, as we cannot guarantee their secure return.

What is a verified copy?

A verified copy is a copy of an original document that has been signed and dated (preferably with an official stamp) by a person authorised to take declarations under the Oaths and Declarations Act 1957. This could be a:

  • Justice of the Peace
  • Barrister or solicitor of the High Court
  • Notary Public
  • Court Registrar or Deputy Registrar
  • Member of Parliament
  • Land Transport Safety Authority, Public Trust, government department (including Internal Affairs and Inland Revenue) or local authority employee designated for the purpose of taking oaths and declarations.

If you are in a remote community and can’t access someone from the list above, you can use a school principal, minister of religion or general practitioner.

A verified copy of a whakapapa statement is only acceptable when you cannot obtain a birth certificate. This must be signed by you and a kaumatua as evidence of identity and citizenship.

The signatory must identify their official designation on the front of each page of the copy (preferably with an official stamp), sign and date the copy and write the following words (or words to the same effect): ‘This is a true copy of an original document that I have sighted.’ All other pages of the verified copy must be initialled by the signatory.

Need help?

If you have any questions about providing us with verified copies of your identification contact us

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