Current learners
Contact
MyOP Login

Aegrotat considerationv2

If you are unable to attend your end of course examination, or you sat your examination and think that your performance was impaired due to injury, illness, trauma or an exceptional circumstance beyond your control, you may apply for aegrotat consideration.

Eligibility

Aegrotat considerations only apply to your ability to sit the end of course examination on the day of the examination. 

  • You cannot apply for aegrotat consideration if you have been unable to study or prepare for the examination.
  • An aegrotat consideration is only available where the course contributes to an Open Polytechnic award; applications for an enrolment under a Certificate of Proficiency will not be accepted.


To be awarded an aegrotat pass:

  • the circumstances for your application must be clearly unforeseen and unexpected.
  • programme regulations apply
  • you must also meet the criteria specified in section 11.6 of the Open Polytechnic Academic Statute (PDF, 467KB, opens in new window).
    This includes a limit to the number of permitted aegrotat passes as outlined in section 11.4:
    (a) A maximum of 20 credits at Level 7.
    (b) No more than one aegrotat pass in a programme of less than 120
    credits; or
    (c) Up to 20 credits in a programme of 120 credits; or
    (d) Up to 40 credits in a programme of 121 to 240 credits; or
    (e) Up to 60 credits in a programme of 241 to 360 credits
  • The aegrotat consideration process is not available if you have previously failed that examination and are resitting the exam (a Resit enrolment).


How to apply

To apply for aegrotat consideration, you must:

  • apply within 10 working days of the date of your examination.
  • Complete an online application form for each exam using the link below
  • Upload evidence applicable to each application, for example:
    • Report or certificate from a registered health professional who has examined you within 24 hours of the examination date.
    • Death certificate/ funeral notice/ statement from funeral director
    • Police or legal documents


Note: If your evidence is not available when you submit your application, please email it to resultsandexams@openpolytechnic.ac.nz and include your Student ID number in the email. 

Apply for Aegrotat Consideration

Aegrotat Consideration

  • What happens to your application
    • You will receive a copy of your form on submission.
    • Applications are kept confidential.
    • Your application, supporting documents and eligibility are reviewed by the Academic Registry.
    • If needed, we may verify that your supporting evidence was issued by the issuer.
    • If further information is needed, we will contact you by email.
    • If you meet the eligibility criteria, the Results and Awards Committee will review your request for an aegrotat consideration.
      • An aegrotat pass is granted where the applicant is clearly worthy of a pass, taking into consideration the relative performance in the examination of other students with similar course pass marks.
      • All course assessment results need to be marked before determining eligibility.
      • We cannot confirm you meet the criteria before the Results and Awards Committee meet and make their decision.  
    • After the Results and Awards Committee meeting, we will send you an email advising you of your aegrotat consideration outcome and you will receive a final result notification. You can check your grade on your MyOP dashboard.  


    Notes:

    If your aegrotat consideration application is approved, you will be awarded an aegrotat pass. This is an ungraded pass.

    If your aegrotat consideration application is declined, you will receive a failing grade. You may have the right of appeal, and details of the appeal process will be provided in the email with the decision.

    If you applied for an aegrotat consideration due to impaired performance, and you passed the examination, no further action will be taken.  Applying for impaired performance does not increase your overall exam mark.

  • Need help

    If you have any questions about applying for aegrotat consideration, or have been unable to study and prepare for your exams due to illness, injury or trauma contact the Services Team, Academic Registry to discuss your options:

Related information

Exam dates and venue information

Exam admittance information and permitted materials

Resits, reconsiderations and return of exam papers